Administrative Assistant Cape Town - South Africa
Crayon
Where you'll work With almost 20 years' experience in the HVAC industry, this air conditioner and ventilation company provides the following services: Expert advice on complete air conditioning solutions Professional design and installation to clients' exact specifications Maintenance services to ensure optimal performance Qualified technicians on 24-hour standby How you'll role As the Administrative Assistant, you will be at the forefront of ensuring the seamless operation of the office. Your dynamic role will involve supporting the Project Coordinator and employees with a wide range of tasks, from organisation and communication, to ensuring that the office runs like a well-oiled machine. Your exceptional communication skills, both via phone and email, will ensure that every task is completed with accuracy and delivered to the highest standard. You will bring your experience and problem-solving skills to the table, and embrace the opportunity to exercise your creativity and independence. What you'll do Provide essential administrative support to the office Ensure optimal office operations Assist the Project Coordinator and employees with a variety of tasks Maintain a well-organised and efficient office environment Answer incoming phone calls and direct them to the appropriate person Ensure that emails are handled promptly and with the appropriate level of attention Schedule and coordinate meetings and appointments Do basic bookkeeping tasks, such as data entry and record-keeping Maintain accurate records and documents to ensure that information is organised and easily accessible Greet visitors professionally and direct them to the appropriate person What you'll need At least 3 years of experience as an administrative assistant Experience in the HVAC field or in a related area would be beneficial A Matric certificate or equivalent To be proficient in MS Office and Pastel Knowledge of office management systems and procedures To live in the Northern Suburbs or be willing to relocate Your own vehicle or have reliable transport to and from work Excellent time management skills and the ability to multitask and prioritise work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organisational and planning skills The ability to work under pressure Salary R10,000 - R13,500 per month (negotiable based on experience)
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