Administrative Clerk Century City - Cape Town Region
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Our client is looking to employ an Administrative Clerk for their Procurement department. Related tertiary qualifications and experience in Procurement is essential. Understanding of costing and basic logistical procedures are required. You will report directly to the Procurement Director and Administrative Supervisor. Formulating and sending out Forexes based on forward deals confirmed between buyer and supplier. Validating Forex and issuing purchase order requests for sign off (based on duty and freight applicable to all products) Amending and cancelling Forexes. Send new supplier information sheets to AP for opening accounts. Generating international purchase orders Amending and cancelling purchase orders Updates regarding supplier information e.g., changes in payment terms. Validate supplier confirmation / Proforma Invoice with purchase order. Ensure that management authorizes, and signs purchase order requisition forms, when required. Upload documents and update reference numbers on the Dashboard. Liaise with suppliers and assist various departments with the same. Check the daily delivery report, ensure that necessary requests to cold store(s) are sent relating to NRCS. Working closely with buyers daily. Updating of daily DB report before COB Working with Mail Chimp – refers to posting in-store and forward offers. Forward unsold – with or without costings report Compiling of GEO Price List Hunting lines Damaged and expired stock report Compiling and sending out import statistics / weekly reports when required. Working on Syspro, Outlook, Expedite and Excel and ensuring relevant emails are actioned. Creating product codes on SYSPRO Adding of new brands, stock codes, POD's, incoterms etc. to Expedite LCT report Researching lists such as suppliers / plants for specific products when requested. Updating of cold stores on the system when the delivery report is received. Ensuring that no blanks or TBA is on Expedite. Notifying sales admin / processing of unsold or sold loads with all relevant information. All and any other related tasks and duties as requested by the Employer. Job Summary : Provide administrative support to the Procurement department. Minimum qualification and experience : Matric Related tertiary qualification advantageous Proficient in the use of the Microsoft Office Suite Relevant experience Syspro experience advantageous Understanding of costing and basic logistical procedures required Soft Skills: Positive attitude Good communication and organisational skills Ability to work independently while being a team player Ability to work under pressure Ability to meet set deadlines Accuracy and efficiency Problem solving abilities Professional Conduct Capable of working in a fast-paced work environment Time management and organizational skills Multitasking Proactive Energetic and enthusiastic
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