Assistant Company Secretary - Centurion
Afrizan People Intelligence LTD
A world-class organisation is looking for an Assistant Company Secretary. The main purpose of the role is to provide effective administration for all meetings and to be professionally proficient with administration and secretarial duties. Your key responsibilities will include, but is not limited to: Provide effective administration for all meetings (Annual General Meeting, Board and Board subcommittees) Draft agendas, in consultation with Management and Chairperson/s, and liaise with Directors / Committee members. Provide input into Board / Committee meeting agendas and meeting packs to ensure compliance with statutory and corporate governance prerequisites. Ensure the timeous Collation and dispatch of board packs and support to members and invitees. Attend meetings and record accurate and professional minutes for Management, Company Secretary, Chairpersons, and member scrutiny. Draft accurate and professional Chairperson Reports for the Committees meetings in preparation for the Board meetings. Electronic recording and preservation/ safeguard of all proceedings of Board and Committees meetings. Prepare extracts of resolution and minutes for all Board, Annual General Meeting and Committees proceedings. Prepare and track action items from Board, Board Committees and Management ensuring decisions made are communicated to the relevant stakeholders (for noting and / or actioning). Assist Company Secretary with drafting reports to Management, Board and Committees. Ensure and track timely filing of all statutory returns and forms, such as annual returns; forms for director & officers' appointments and resignations, e.g., Register and de-register directors both on CIPC. Check and maintain all company secretarial records in-house (manual and electronic) and with CIPC. Provide the Corporation with advice and guidance on the Companies Act, PFMA, Corporate Governance best Practices and Principles, and related applicable legislation. Review of the Committees and Board mandates and ensure that they remain in line with leading practice. Effective facilitation of Board Processes i.e., Contribute to Corporate Secretariat efforts to enhance the effectiveness and functioning of the Governance committees. Skills & Competencies Computer literacy and excellent Microsoft Office skill. Good working knowledge of corporate governance and legislation. Excellent verbal and written communications, presentation, and negotiation at all levels. Ability to forge relationships with other areas of the business and at all levels. Problem solving skills. Excellent organisational skills A self-starter who shows initiative and assumes responsibility for projects. High level of integrity; assertiveness; discretion; honesty and ethics. A systematic work method, self-motivated and ability to work independently as well as a team oriented and to work under pressure. Extensive knowledge of business administration and secretarial duties. Behavioural Competencies Problem Solving Business Delivery Conflict Resolution Teamwork Flexibility Requirements: A minimum of three-year degree in relevant field (e.g., BCom, B Proc, LLB). Experience in implementing strategy, plans, programmes, and procedures. Experience in developing, implementing, and delivering significant legal and policy research projects. Knowledge of relevant legislation (e.g. Insurance Act PFMA and Treasury Regulations), compliance and governance requirements. At least 3 years' experience in a corporate secretariat environment is essential. Extensive experience in Board Committee and Board minute taking is essential. A good understanding of the statutory requirements relating to company formations, special resolutions, board resolutions, minutes and notice of meetings. An excellent command of English, both written and verbal is a requirement of the role. Must be proficient in the use of MS Word, Excel, and Board pack solutions. Kindly note that all positions will be filled in accordance with the company's Employment Equity plan. We also encourage people with disabilities to apply. Should you not receive feedback on your application with us within a period of 2 weeks of submission, you may consider your application as being unsuccessful. Please keep an eye on our website and other career sites for future opportunities that may arise.
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