Bookkeeper (Contract) - Linbro Park, Sandton - Johannesburg
Main Duties and Responsibilities
Processing daily transactions from Bank Statements & weekly bank reconciliations:
- Current Rand Account
- USD account
- Euro Account
Other daily/monthly functions
- 14 x Company credit cards administration & reconciliation.
- 14 x Petrol and vehicle maintenance cards administration & reconciliation.
- 9 x Sales Reps Commissions and incentive reports preparation for salaries.
- Responding to daily Inward TT payments received from the bank.
- Sales reps analysis: expenses vs sales.
- Sales Reps allowance sheet administration.
- Facilitating reps with vehicle maintenance authorisations with the fleet department.
- Facilitating reps with expense requests for upcoming trips.
- VAT reconciliation and submission on E- Filing system-monthly & compliance (audits).
- EMP201-Employee Tax- E Filing system-monthly.
- UIF Submissions & Compliance Department of Labour.
- Pension Fund submissions Monthly-Liberty system & Discovery Medical aid with agent.
- Assisting staff with Shares, Pension fund and UIF queries or claims (forms and administration).
- Sissy Boy & Stoned Cherrie Royalty Reports Monthly.
- Value Vision Rebate Report and member master data sheet administration.
- rebate reports, member master data sheet administration and assistance with any additional queries.
- Cashback Program Reports and program administration and assistance with any additional queries.
- Month end Forex Revaluation journal preparation (Bank, Accounts Payables and Receivables).
- Month end journals preparation for review and sign off for processing.
- Asset register administration
- Carnet administration for international travel.
- Assistance to Creditors clerk with local and foreign creditor reconciliation and allocation of foreign creditor payments.
- Assisting creditors clerk with new supplier procurement and comparisons.
- Staff leave schedule and record keeping administration.
- Staff telephone bill preparation for salary deduction processing.
- Monthly emailing of staff payslips.
- Facilitating Bank Account agent additions and removals and all Queries concerned (Credit Cards for Reps/Management).
- Assistance with the month end closing preparation as needed.
- Assistance with ad hoc queries and administration.
- Assistance with yearly audit preparations and requests.
- Ad hoc payment processing
- Assistance with KYS vetting and approval preparation.
- Facilitating the load of new supplier bank account details on the banking platform for approval and release.
- All documents & Correspondence saved in the respective folders on the network & filing of documentation. (Admin)
- Making sure all related tasks comply with HQ policies and procedures.
Namibia
- Monthly bank statement, debtor, and creditor processing
- Submitting all the information to Financial Consulting Services for Vat every 2nd month
- Monthly creditors reconciliation and payments
- Salary payments
- Ensure that VAT, Social security, and employee tax is paid by the 20th monthly.
- Rent payment monthly.
- Submit all information for yearly provisional tax and liaise with FCS for any other queries that may arise.
- Submit yearly information for the preparation of the financial statements.
- All documents & Correspondence to be saved in the respective folders on the network.
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