Key Responsibilities:
Purchasing management (sourcing of suppliers and/or goods and services)

Source new suppliers where required or drive sourcing activities from existing suppliers
Support Coal Origination field team with pricing analysis and evaluation of offers from 3rd party coal suppliers where required
Support Road Transport team with pricing analysis and evaluation of offers from Transporters where required
Costing analysis for reporting purposes and to identify potential areas for cost savings/optimisation.
Where the function resides with other role players, provide input where necessary
Manage the procurement officer to ensure fulfilment of this KPA

Contract management (suppliers, mainly coal mines contracting terms)

Conclude trade agreements with suppliers
Contracting with 3rd party coal mines for coal, Transporters and contracting with other suppliers to meet the needs of the logistics business
Ensure objectives and deliverables are clear in the contract upon which adherence will be monitored.
Monitor Contract Compliance as per contractual obligations
Manage the legal officer to ensure fulfilment of this KPA to ensure that trade terms and agreements are concluded efficiently

Analysis and reporting

Conduct commercial analysis to identify trends, variances, and opportunities for improvement
Provide insights and recommendations to management based on commercial and financial data
Produce the relevant reports required for the role within the stipulated time frame

Credit management and management of supplier invoices payment activities

Through the commercial accountant, monitor credit limit with the mines, where there is no credit limit, follow through to ensure that the credit limit is arranged and/or topped up otherwise this may affect ability to secure stock required
Check that supplier invoices are received, verified (including Port invoices), captured, audited, approved and payment processed timeously
Where prepayments are required, ensure that this is done so that Coal Transportation activities are not negatively impacted by payment issues
Provisions and payment requests for coal contracts and every vessel
Enhance processes where required to drive efficiencies and effectiveness

Team management

Provide guidance and mentorship to the team that includes a commercial accountant, procurement officer and legal officer; and ensure timely work execution
Conduct training sessions on processes and procedures where required
Identify areas of improvement for optimisation and recommend action
Develop and drive a high-performance culture

Minimum requirements: