Company Secretary Gauteng - Gauteng
CSC Recruitment
A building construction company based in Gauteng focused on industrial and commercial projects is looking for a dynamic Company Secretary to join their team. Please ensure MINIMUM requirements are met before applying. Main purpose of the position: Responsible for providing compliance services in respect of company secretarial matters to the EXCO. This includes providing comprehensive administrative and legal support to the board, management, and shareholders, ensuring adherence to statutory requirements, corporate governance standards, and best practices, as well as facilitating effective communication between the board and management, and managing various corporate activities such as meetings, filings, and agreements. In addition, will play a critical role in ensuring compliance with legal and regulatory frameworks. Key Performance Areas: Board Support and Guidance: Provide guidance to the board on duties, responsibilities, and regulatory compliance. Ensure directors are informed about laws, regulations, business ethics, and governance standards. Facilitate board induction processes and ongoing training for directors. Meeting Management: Schedule and prepare agendas for board and committee meetings. Take minutes during meetings and ensure timely distribution. Coordinate communication between the board and management. Policy Implementation: Communicate board policies to relevant stakeholders within the company. Assist in developing the board's annual work plan and priorities. Corporate Governance: Monitor corporate governance developments and ensure adherence to standards. Assist in formulating and updating the authority framework for directors and management. Statutory Compliance: Ensure compliance with the Companies Act and other relevant legislation. Maintain company registers and lodgement of necessary documents. Handle all updates to Company, CC, and Trust statutory records at CIPC and internally. Contract and Agreement Management: Safeguard contracts and agreements, maintaining summaries for reference. Draft and amend agreements for loans, shareholders, subordination, management, and general purposes. Shareholder Relations: Coordinate shareowner meetings and manage associated procedures. Handle communication with shareholders and regulatory authorities. Prepare and submit reports to management and directors. Financial Compliance: Certify annual financial statements' compliance with statutory requirements. Ensure timely submission of required returns and disclosures. Billing for services rendered to clients. Legal Documentation: Manage new company registrations/formations (shelf companies). Draft and amend Trusts as required. Handle conversions from CC to Company and any other legal entity transitions. Records Maintenance: Write up and maintain minute books and company registers. Prepare and submit annual returns for Companies, CC's, and NPC's. Manage XBRL submissions on CIPC. Behavioural Competencies A player with initiative and high energy. Must be self-motivated and set own goals and objectives and then effectively track progress. Systematic and Methodical Must be proficient with technology. Good interpersonal skills. The ability to plan effectively. Good organisational skills. Technical Requirements: Registered Member with a governing body (CGISA) CGISA Chartered Secretary Qualification Have strong knowledge of the Companies Act Legal Requirements: No criminal record. Valid Driver's Licence. MINIMUM Requirements: Experience: A company secretary with 3 to 5 years' experience in company secretarial work. Experience in an Audit / Accounting practice or Legal practice is preferrable. Good Companies Act knowledge. Knowledge of ACCFIN software would be advantageous. B – BBEE experience advantageous. Having worked within the construction environment would be advantageous. Education: Grade 12. LLB, BCom, BA (Law): Non-negotiable. Computer software: Microsoft Office Suite (Advanced) Negotiable based on experience.
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