Group Recruitment Officer - Port Elizabeth
The Group Recruitment Officer position is required to take ownership of the full recruitment function by ensuring a smooth and efficient recruitment process from start to finish. This will include preparing job descriptions with input from hiring managers, writing and placing adverts, shortlisting candidates, interviewing candidates, managing the offer process, and completing associated administrative tasks. This position will be required to work closely with the HR Departments within the Group as well as various levels of Management.
Key Responsibilities:
Recruitment and Selection Process
- Obtain briefings from Hiring Manager regarding requirements for the position.
- Assist Hiring Mangers to ensure Job Descriptions are detailed and professional, in line with Group standards - research Job Description examples, salary scales etc.
- Issue Position Advertisement / Job Description to Recruitment Agencies, Social Media Platforms, Printed Media etc.
- Collect, review, and screen job applications for basic compliance to position requirements.
- Provide Hiring Manager with the most compliant resume’s in an orderly manner for consideration, as well as the resume’s shortlisted by yourself.
- Assist Manager to arrive at a shortlist of candidates for interviews.
- Coordinate logistics for candidate interviews, including interview setup, room reservations, travel arrangements, and video conferencing setups.
- Prepare consistent interview questions to determine candidate information, history and general suitability; Ensure Manager is prepared with Job Specific questions to test skills / knowledge application.
- Lead interviews from an introductory perspective and ensure proper interview notes / minutes are maintained.
- Coordinate and manage any practical testing requirements which are required for the position.
- Arrange for second round interviews with the applicable Interview panel and coordinate and prepare interview packs for each panelist.
- Attend to reference checks, qualification verification, credit / criminal record checks etc.
- Communicate outcome to interviewed candidates.
- Assist with coordinating of obtaining an offer of employment from the HR Department for the successful candidate and arranging signature thereof.
- Issue a notification to the applicable support departments (HR, Payroll, IT, etc) advising of the agreed commencement date and position information for preparation.
- Coordinate with other departments to ensure everything is prepared for a smooth on-boarding experience for new employees – e.g. office space, e-mail signatures, position announcement etc.
Documentation and Record Keeping
Communication, Reporting and Policy Compliance
Cost & Time Management
HR Administration / Support (Ad Hoc Basis)
Experience, Qualifications and Professional Skills:
- 3-5 years proven experience in a Recruitment Position, attending to recruitment of senior staff members.
- Experience as an HR Practitioner or similar role will be highly advantageous.
- Relevant qualification will be advantageous.
- In-debt knowledge of recruitment processes and techniques.
- Familiar with applicant tracking systems and or other related recruitment tools/portals will be advantageous.
- Fluent in Microsoft Office with intermediate/advance level Excel is essential for preparation of reports and metrics.
- Excellent communication skills, both written and verbal. Business English essential.
Working Conditions and Requirements:
- Own vehicle and valid driver license essential for travelling within Port Elizabeth area.
- This position may require occasional (limited) travelling within RSA for interviews.
- This is an office-based position with regular working hours.
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