IT Portfolio Administrator - (CONTRACT) - - Cape Town City Centre

Main Purpose:

Key Responsibilities:

Knowledge and content management of relevant methodologies (e.g. Project Management Framework), templates, best practices, training material and research
Request, receive and consolidate Project Status reports
Maintain a Project Register by obtaining and distributing all relevant information pertaining to projects
Schedule, attend and minute relevant IT Portfolio meetings and forums (e.g. Demand forum reviews, health status reviews, etc.)
Track actions and consolidate a minute tracker tool for relevant IT Portfolio meeting and forums
Maintain an integrated project resource plan to track project resources and ensure optimal project resource utilisation across the IT Portfolio
Ensure and maintain a central repository of key project deliverables per project (e.g. project registration forms, business cases, project definition reports, post project reviews, post implementation reviews, project status reports etc.)
Support Project Managers by locating and providing templates and best practice material
Assist with IT Portfolio presentations
Assist with administering the business framework for project prioritisation
Assist with the administration of the project management training course
Assist with the onboarding of Project Managers
Maintain knowledge base and intranet pages

Key Competencies:

Relevant Project Administration and/or Project Management qualification preferable
2 to 3 years demonstrated working background in administration and providing project office services to projects, preferably in an IT environment
Strong planning and organisational skills
Financial management skills would be advantageous
The ability to manage information
Strong attention to detail
Analytical and systemic thinking ability
Fully conversant with Microsoft office suite - Excel, Word, PowerPoint
The ability to communicate, both written and verbal, at all levels in the organization.
Ability to read, analyse large quantities of data and/or information, interpret and identify relevant trends and summarise into meaningful management reports
Must be able to work in a pressurized environment.
Customer service orientation
Delivery focused and goal driven
Flexible
Builds effective relationships with line management, team members and customers.
Engages and co-operates with line management and team members to achieve the operating and team goals.

Kindly regard your application as unsuccessful if you have not heard from the agency within 2 weeks.

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