Our company is looking for a suitably qualified and experienced Junior Receptionist / Administration to join our dynamic team. This is a 12 Month Contract to permanent position. PRIMARY PURPOSE OF THE JOB To provide reception tasks on behalf of the company. To provide administration tasks on behalf of the company. Supervision & control of telephone system & functions. Front of house -Maintenance of the Reception &Showroom area. Office service. Meeting and event assistance. DETAILED DESCRIPTION Supervision & control of telephone system & functions. Answering of the telephone and transferring of calls, taking of messages and relaying messages via email to the relevant staff members. Report faulty telephone lines and equipment to the service provider. Review and update staff and clients contact numbers on a regular basis. Front of house -Maintenance of the Reception &Showroom area Greet and welcome visitors to the office and informing the relevant staff member of their presence. Monitoring and ensuring that the reception / showroom area is kept in a state of readiness, projecting a business image. Check and sign for deliveries, before informing the relevant staff members of their arrivals. Ensure collections are packed and ready for the client with the relevant paperwork. Office service Ensure office supplies (Stationery & Kitchen supplies) are maintained; Task includes ordering new supplies & maintaining stock levels. General administration. Professional and Presentable to staff and visitors. General filing of supplier invoices. Teas and Coffees for staff and visitors from time to time. Meeting and event assistance Assist with refreshments during meetings and functions. Taking and drafting of minutes if required. Assistance with general housekeeping. EDUCATION Min: Senior Certificate Ideal: Tertiary education (Secretarial or Administration diploma) TRAINING (Additional on the job training will be required and provided). Min: Knowledge of Microsoft Office, and professional telephone protocol. Ideal: Excellent Attention to detail, excellent organisational and communication skills. First Aid, Health and safety course LEGAL (Criminal background and credit check will be completed prior to employment). Min: Police and ITC clearance. Driver's licence (Advantage). PHYSICAL REQUIREMENTS Good state of Health and Fitness. Well Groomed, Presentable and good personal hygiene. EXPERIENCE (Ideal). Receptionist - 2 Year General Administration - 1 Year Public Relations - 1Year SKILLS AND PERSONAL QUALITIES Good Communicator in English speech and writing Excellent command of English (spelling and grammar) Good Keyboard skills Good computer skills and able to utilise Microsoft & Windows software packages Able to prioritise work and multi task Accuracy and attention to detail Good Organisation skills To work well independently and also as be part of the team A pleasant and Friendly manner Work well under pressure and be able to meet deadlines An awareness of other cultures. (We are an international company) An awareness of the needs of people with different disabilities Market Related Apply Now

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