OFFICE MANAGER - - Cape Town City Centre

The requirements of the role of Office Manager: Administration include, but are not limited to:

Being the face of the business in the front of house
Answer phone calls and greet guests
Arrange and manage travel, accommodation and transport for staff members locally and internationally
Schedule meetings and manage calendars for the Managing Director and professional team on request
Organise internal and external office social events
Maintain administrative and accounting records, databases, and filing systems
Collate and file business, personal and travel expenses
Monthly reconciliation of office expenses
Implementing, maintaining, and optimising operational procedures and administrative systems
Procurement of:
- stationery;
- cleaning stock
- IT equipment and peripherals; and
- snacks and beverages.
Human resources support functions:
- custodian of company policies and procedures;
- management and update of employee files;
- payroll support;
Onboarding of new staff members
Financial accounting support services, including:
- issuing monthly invoices for projects;
- update and communication of project cash flows;
- reconciliation of credit card statements; and
- other ad hoc requests from group finance team.
Communicate with project managers/clients
Review and assistance in preparation of client projects
Compliance
Corporate communications, supporting the HQ team in:
- staff uniforms;
- online advertising;
- project photography;
- social media; and
- signage etc.