Office Manager Sandton - Sandton
Amasiko Group
We are seeking a dedicated and highly organized individual to fulfill the role of Office Manager within our dynamic team. As an Office Manager, you will play a pivotal role in ensuring the smooth operation of our Head Office, handling a variety of administrative tasks with efficiency and precision. Reporting directly to the Directors and Head of Property Management, you will be responsible for managing day-to-day office operations, liaising with internal and external stakeholders, and providing essential support to ensure the success of our business endeavors. The Office Manager is entrusted with the responsibility of overseeing all administrative functions essential for the effective functioning of our Head Office. This role encompasses tasks ranging from liaising with financial institutions, service providers, and contractors to providing support to the Directors as needed. The incumbent will also manage general administrative duties and facilitate seamless communication within the office and on-site. Daily Responsibilities: Promptly address inquiries and directives from the Head of Property Management and Directors. Assist and welcome visitors to the office. Manage incoming calls and ensure proper dispatch. Maintain office supplies and consumables inventory. Coordinate completion and delivery of necessary forms. Procure office items from suppliers, ensuring cost-effectiveness. Advertise and update vacancies on online portals. Update spreadsheets and correspond with relevant parties. Handle tasks delegated by the Directors. Manage email correspondence. Address and resolve office-related issues. Provide assistance to staff with office-related queries. Ensure office cleanliness and compliance with safety standards. Weekly Responsibilities: Procure breakfast supplies from designated suppliers. Liaise with banks and auditors on various matters. Record purchases made on company credit cards. Update property portals and take meeting minutes. Monthly Responsibilities: Distribute vacancy schedules and press releases. Manage council accounts and payments. Perform bank-related tasks such as opening accounts. Keep office supplies updated and maintain filing systems. Ad-Hoc and Annual Responsibilities: Handle CIPC annual returns and employee details. Attend meetings and drive own vehicle for tasks. Coordinate travel arrangements and accommodation. Assist in organizing company events. Manage petty cash and board meeting documentation. Ensure vehicle licensing compliance. Knowledge, Skills, and Abilities Required: Commitment to excellence in task execution. Strong written, verbal, and interpersonal communication skills. Exceptional organizational skills with keen attention to detail. Proficiency in computer literacy, including Excel. Adaptability to varying work environments and demands. Ability to foster a positive work environment. Willingness to work flexible hours as required. Friendly demeanor with a positive attitude. Ability to work under deadlines. Possession of a valid driver's license and access to own vehicle. Matric qualification. No prior property experience necessary. Minimum 5-10 years of administration management experience.
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