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Personal Assistant - Port Elizabeth


Main Duties/Key Results Areas:

  • Daily monitoring of stock arrivals, delivery of containers to cold stores and stock levels, both sold and unsold.
  • Monitoring of load outs of instore stock.
  • Daily monitoring of NRCS requests and releases.
  • Assisting the Procurement Admin Department with information regarding Purchase Orders and
  • requisitions requests.
  • Aiding in information gathering when setting up new suppliers and maintain the data.
  • Tracking open / closed FOREX deals.
  • Sending the requests to Sales Processing for creation of sales orders and releases.
  • Attending to seafood queries, stock queries and mis allocation of stocks.
  • Assist with requisition of all requests pertaining to amendments and swop outs where required.
  • Internal sales promotion of in-store small stock quantities or information provided by Category Manager.
  • Assistance with Seafood Category Manager communication internally and externally while travelling.
  • Tend to select administrative duties of the Seafood Category Manager.
  • Assist with documents for exports.
  • Aiding Sales Executives with information.
  • Market research.
  • Maintain monthly statistics.
  • Yearly import and export permit applications from ITAC and DFFE.
  • Working on Syspro, Outlook, Expedite, and Excel and ensuring relevant emails are actioned.
  • All and any other related tasks & duties as expected from the employer from time to time.

Minimum Qualifications and Experience:
  • Matric.
  • Tertiary qualification advantageous.
  • Computer literate (Microsoft package).
  • Administrative experience advantageous.

Soft Skills:
  • Positive attitude.
  • Good communication skills.
  • Ability to work independently while being a team player.
  • Meticulous attention to detail.
  • Accuracy and efficiency.
  • Excellent time management and organisational skills.
  • Energetic and enthusiastic.
  • Multitasking.
  • Proactive.
  • Professional conduct.
  • Capable of working in a fast-paced work environment.
  • High levels of trust, integrity, privacy, and confidentiality.
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