Project Coordinator - Roodepoort
Pro Placements
Our client based in Johannesburg North is in search of an Project Coordinator to assist the Operations Administration Supervisor to arrange the logistics of each task the company runs. The Projects Coordinator will work closely with the operations staff to make sure all client and task requirements are met promptly and accurately to file closure and hand over to Finance for billing. Accurate and responsive communication with clients, task leaders and colleagues via e-mail, on phone or in person Ensure a good supplier relation, including obtaining documents such as: quotes, invoices, receipts (supporting documentation), log sheets, mileage information All quotations are accurately done on provided software Compiling and maintaining of operational task files aligned to ISO standards Responsible for the updating of the asset register (incoming and outgoing). Loading all relevant international trips onto the travel application Assist with completion on Trip briefs and any other administrative pre-trip documents for client purposes Arrange and confirm visa, flights, vehicles, accommodation as instructed Ensure employee/contractor compliance with the SOP's and communicate with line manager Always validate/check working schedules, receipts and supporting documents, expense claim forms, vehicle and staff log sheets, supplies invoices before finalising with HR, Finance Daily job list updating Always check contractor pre-requisite requirements prior to deployment Ensure accurate deployment of contractors and their compliance with the standard company requirements to perform the role Accurate allocation of phones and equipment for the international operations staff Assist the Lead with administrative requirements deemed necessary for protective operations Updating data sheets to provide accurate statistics and reports Ad-hoc duties relating to protective operations, as and when necessary Adhere and follow all Policies and Procedures with regard to ISO 9001 and ISO 18788 Matric Finance and/or Project Management Diploma Travel, Event or Project Experience
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