Reception / Administrator - - Somerset West

REQUIREMENTS

DUTIES

Administrative Support

Assist with general administrative arrangements for all office functions.
Type documents as required (minutes of Admin Meeting, correspondence, newsletters, acknowledgement of receipt of client documents etc.)
Book boardrooms for meetings as necessary.
Administer disbursement of company vehicle.
Petty cash administration.
If the Administrative Clerk is on leave, attend to office closure procedure.

Collection and distribution of office mail

Collect all mail from security and post box on weekly basis.
Administer all mail, including registered mail.
Courier all packages and track the packages to ensure that they reach their destination.

Office maintenance

Book maintenance for all copy machines, lights, air-conditioning etc.
Ensure that the upkeep of offices is maintained, such as cleaning, ordering of new flower arrangements, watering plants etc.
Update attendance register.
Ensure that grocery recon is done on a weekly basis so that stock levels are maintained.

Reception

Ensure that the reception is always manned by compiling switchboard relief roster for staff to assist with telephone duties.
Answer all incoming calls and transfer clients to the right extension.
Welcome walk-in clients and arrange for beverages if necessary.
Book client meetings for directors and send meeting requests. Book a boardroom, if necessary.
Arrange for a cleaning service when cleaner is on leave.

Salary: R negotiable dependent on experience

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