Receptionist - Chloorkop - - Midrand

Key Responsibilities:

Greeting visitors
Managing telecommunications systems
Handling queries via phone, email and general correspondence
Managing meeting room availability
Schedule meetings and appointments - ensure necessary notes are printed and catering (where required) is provided.
Receiving, sorting, distributing and dispatching mail
Handling typing, printing, photocopying etc,
Daily printing and control of labels for all products manufactured.
Archiving of files and updating the register - finance storeroom.
Arranging couriers
Recording and maintaining office expenses
Handling travel arrangements
Overseeing office maintenance service providers
Serve as the point person for employees queries regarding office administration duties
Coordinate with IT department on all office equipment
Ensure that all items are invoiced and paid on time.
Manage contract and price negotiations with office vendors and service providers.
Assist in the onboarding process for new hires.
Oversee cleaning/cooking staff to ensure that all areas such as offices, boardrooms, kitchens, social areas and canteens are spotless
Order and set-out Friday team lunches
Plan in-house or off-site activities, like parties, celebrations, and conferences
Minutes of weekly admin meeting.

Experience and Qualifications:

Grade12 plus 5 years receptionist experience
Excellent verbal communication, bilingual in Afrikaans and English
Excellent telephone communication etiquette
Exceptional organisation skills, resourcefulness and proactive
Highly Customer-focused
Active listener
Adapt at prioritizing, scheduling and multitasking
Ability to handle office equipment (e.g., the telephone system, printer and the fax machine)
Fast and eager learner
Exceptional attention to detail.

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