Temp Honeydew - South Africa
Kempston Recruitment
Our client, a plant equipment manufacturer, is looking to employ a Payroll Administrator on a temporary basis for their factory plant in Honeydew. The successful candidate will be responsible for the preparation, processing and maintaining the accurate and on time delivery of all monthly and weekly payroll processes, as well as associated service delivery to employees. Responsible for all related month end reporting to Finance and HR, effectively and efficiently and on time. Provide professional and efficient first point of contact for employees regarding payroll (weekly and monthly) queries and problems. Provide professional and efficient first point of contact for employees regarding Company benefits, BCEA queries, MEIBC queries and general administration of these funds. Only exceptions are passed on further to HRBP. Process and maintain Payroll information accurately and timeously as required weekly and monthly: Set up of new appointments, termination, transfers, leave, benefits, deductions, garnishees, etc. Establish and maintain employee records, ensure correctness of changes to employee data in a timely manner within the payroll database Review and ensure accuracy of approved timesheets, payroll input and deductions. Review changes for proper authorisation and adherence to the company policy and compliance to statutory requirements Ensure proper flow and maintenance of employee data including preparation as well as distribution of detailed payroll reports e.g. 3 rd party payments, general ledger journals, workshop hours, leave, bonus and long service provisions, medical aid, pension/provident fund Month end accounting requirements i.e.: Costing details, reconciliation of general ledger accounts. Statutory Submissions i.e.: UIF, MEIBC, STATS SA, Bi-Annual IRP5 and esyfile, All related month end reports to maintained, filed and archived accurately as per statutory requirements. Ensure back-up of all payroll systems – weekly and monthly Creating and maintaining employee leave records on all computerized systems. Ensure accuracy and regular communications to employees as well as HOD's on leave balances. Performing day-to-day administrative tasks such as maintaining information files and processing paperwork. Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person. Arrange IP's banking requirements and ensure accuracy of annual tax compliance Adhere to year-end audit schedule and ensure that all information required is available for auditors to check, including BBBEE verification and Equity submission. Confidentiality to be maintained at all times 5-8 years payroll VIP Sage working experience Grade 12 Sage VIP Premium and EES including methods of calculations, ODBC, report writing - knowledge and experience imperative. MEIBC processes and Rules of Main Agreement Imperative Weekly payroll - MEIBC X 2 Monthly payroll - BCEA X 4 Zambia payroll – 9 employees Month end procedures 3 rd party payments Statutory tax, SDL, UIF compliance Skilled in Microsoft Office Suite Understand, experience and apply the BCEA Understand, experience and apply MEIBC rules and regulations Understand, experience and apply the Main Agreement rules and regulations Understands business pressures and time constraints Ability to plan, organise and deliver within very tight time constraints and deadlines Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology
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