driven by a shared vision of creating a greener, cleaner future for generations to come. As an Office Administrator
for all Stock and Assets of the Restaurant Controls the Point of Sales System (POS). Controls all suppliers Stock Takes for all Operating Equipment and Consumables. Supervises and controls all F&B stock takes takes and reconciles all and processes it to achieve the F&B costs. Familiarises with the POS system various functions to control all financial income around the Club. Process all Supplier invoices, Credit control of all breakages and losses and takes these into account on the register. Reports all movements
Maintenance and Repairs Planner, to be responsible for all administrative, planning and scheduling activities pertaining to repairs and maintenance, and ensuring that all repairs and service to both internal and external scheduling resources, equipment, and materials for all scheduled and unscheduled maintenance, repairs, and turnaround, and outage schedules for all customers in the region Preparing all labour quotations in accordance procedures Capturing all quotations on Maximizer Updating and maintaining CRM for all service opportunities
rationalization
- Assist with all budgetary expenditure payment requests
- Handle all sponsorship requests
documentation e.g. reports and presentations
- Manage all correspondence for manager and sales team
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of advertisements for sales force
- Manage all brokers and reps bridging, advances and cancellation
writing and distributing minutes
- Manage all incoming and outgoing phone calls
Administrate
public relations matters
- Organize and manage all social events and team buildings
- Order promotional
worked Filing – Invoices, Employee Documents Scanning all employee documents, contracts, acknowledgement of track of all deliveries made Requesting monthly statements - suppliers Keeping track of all equipment taken out of the office Renewing of all employee contracts Making sure all employee documents & details
Customer Service
Ensure all incoming emails, reservations messages are dealt within a 3-hour response time.
Answer all incoming emails and WhatsApp messages on the same >
Input all reservations accurately into the PMS system.
Ensure that all reservations checked 7-14 days in advance.
Ensure all reservations are tracked correctly for statistical and utilized correctly.
Ensuring all reservations are checked for accuracy prior to the
business and follow up via telephone / email on all leads Get order updates from Factory Inform Factory day Daily checking and updating of all invoices for the day Process all customer orders received for the Factory & Admin) Process all orders on stock on hand sheet Delete all orders despatch on the day from sales report to be completed Daily follow ups on all despatched consignments ensuring stock will be delivered specific customers Ensure that all orders are processed Ensure that all customers have sufficient stock
business and follow up via telephone / email on all leads Get order updates from Factory Inform Factory day Daily checking and updating of all invoices for the day Process all customer orders received for the Factory & Admin) Process all orders on stock on hand sheet Delete all orders despatch on the day from sales report to be completed Daily follow ups on all despatched consignments ensuring stock will be delivered specific customers Ensure that all orders are processed Ensure that all customers have sufficient stock
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All vehicles assigned to this position; all documentation must be checked
Debriefing with regard to load:
Collect all PODs together with related customer documentation
/>ADMINISTRATION
Check all PODs taken in at all depots with vehicles as well as PODs received
documents delivered to them.
PODs must be correct (all necessary documents attached) before passing onto
aware of such communication.
Send and receive all internal mail and mailbags. This must be done by
description: PRE-DEBRIEFING All vehicles assigned to this position; all documentation must be checked DEBRIEFING Debriefing with regard to load: Collect all PODs together with related customer documentation invoicing the POD. ADMINISTRATION Check all PODs taken in at all depots with vehicles as well as PODs received documents delivered to them. PODs must be correct (all necessary documents attached) before passing onto is aware of such communication. Send and receive all internal mail and mailbags. This must be done by