We are looking for a skilled accounts receivable candidate to provide financial, administrative, and clerical services in the property sector. Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts. Reconciliation of Tenants accounts monthly. Investigate any discrepancy Phoning, emailing, messaging, and meeting with tenants as and when required Email and deliver Statements to tenants before or on the 25 th of the month Meet internally to discuss collections: Liaise with Property Managers Liaise with senior management Liaise with Property Administrator Liaise with Finance Manager Rentals by the 1 st of the month Compile computerized collection sheets Payment / Receipt allocations Collection of monthly reports to senior management Liaise with caretakers and legal to generate response for payments Responsible for the correctness of the tenant and building information. Draw up leases agreement and controlling communication between facilities and caretakers on site. Assist senior management to develop and implement innovative credit control systems to enhance collection strategies Collections meeting- action all minutes from these meetings Issue final letter of demand to tenants who do not pay by the 7 th of every month Prepare tenant lock-up list Discuss tenant lock-up list Discuss and instruct Security Manager to execute lockups Hand over to legal department if no response is received in discussion with senior management Summons by the legal department Obtain ITC/TPN Reports Prepare required reports for month end: Collection Reports New handed over accounts Tenant lockup list Arrear List Balancing Debtors list to bank statement daily basis and passing information to Financial Manager Balancing debtors list to debtors control accounts monthly basis and passing the information to the Financial Manager Prepare summary of rent roll to satisfy Management information needs Monthly recoveries report for electricity, water, refuse, Rates and sewerage Obtain bank statements daily basis Contact the bank on unallocated payments to verify allocation of payments Record any unpaid items from the bank statements to immediately follow-up with tenants Process age analysis to establish audit trials on the debtors Reconcile accounts for correctness Audit accounts for correctness Prepare reconciliations for tenants Advise legal department for correctness of outstanding amounts Keep control of adjustments Record adjustments Liaise with tenants and assist them in any way possible with any problems they may experience in respect of outstanding monies Record any complaints regarding repairs and maintenance and inform the facilities department and caretaker Processing of monthly Rent Rolls Rent Utilities Recoveries Payments Sundry Charges Adjustments Monitor municipal meter readings and investigate variances Reconcile unallocated meter recordings and allocate to correct tenant Meet with caretaker and facilities monthly basis to discuss and ensure full recovery of utilities by confirming meter readings Ensure full recovery from tenants Audit and adjust all lease agreements and check for: Correct legal entity Correct name and address details. Correct allocation of floor plan Correct square meters Correct utility charges Correct legal, admin fees and stamp duty Special clauses Beneficial rent period Period of lease and liability for rental payment Affect escalation of lease charges to signed lease agreement Recording and updating tenant information Inform Credit Controller of errors and amendments on lease agreements Allocate rate per square meter Check files for correct documentation Liaise with caretaker to apply corrections on lease agreements Keep vacancy schedule updated Replace missing lease files and audit leases Auditing of all buildings pertaining to: Correct legal entity Correct name and address details Correct allocation of floor plan Correct square meters Correct utility charges Correct legal, admin fees and stamp duty Special clauses Requirements Proven working experience as accounts receivable clerk, Solid understanding of accounting principles, fair credit practices and collection regulations Proven ability to calculate, post and manage accounting figures and financial records Data entry skills along with a knack for numbers Hands-on experience in operating spreadsheets and accounting software (Pastel Evolution and Delfin) Proficiency in English and in MS Office Customer service orientation and negotiation skills High degree of accuracy and attention to detail BS degree/Diploma in Finance, Accounting or Business Administration Working within a team and high level of communication skills SKILLS: Computer skills Excel, Sage Software, Microsoft Outlook Communication, Team Player, Analytical Skills, Conflict Resolution R15 000 – R18 000 Apply Now

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Accounts receivable (Property sector) - JHB - South Africa

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