Administration Coordinator CPT - Southern Suburbs - Cape Town City Centre
Guardian Recruiting Ltd.
Reference: CPT000625-CB-1 A small manufacturing company in the Southern Suburbs is hiring a Customer Care and Administration Co-ordinator. The position is highly pressurised and involved in all aspects of the business. The focus is ensuring that the company's customer interactions and administration tasks are maintained, assisting with procurement processes and assisting the Production Manager and Managing Director when required. Responsibilities Customer Care: Serve as the welcoming ambassador, greeting clients with warmth both virtually and in-person and guiding them through our product offerings. Provide prompt and personalized responses to website inquiries, demonstrating our commitment to exceptional service. Field phone inquiries with finesse, addressing client queries on pricing, stock availability, and quotations. Serve as the conduit between clients and our expert team, swiftly escalating any queries to the relevant expert team member. Responsibilities Coordination/Administration: Collaborate seamlessly with the production team, coordinating booking dates and ensuring smooth logistical arrangements via our dedicated WhatsApp group. Act as the liaison between clients and the production manager, gathering detailed access information to facilitate seamless client experiences. Champion proactive communication by alerting production and managing director to any stock or delivery-related observations, fostering a culture of attentiveness and care. Master the in-house system with finesse, handling quotes, delivery notes, and stock movements with precision and efficiency. Maintain the integrity of stock by accurately marking and tracking stock sold to clients, ensuring inventory remains up-to-date and reflective of client preferences. Contribute to the operational excellence by conducting regular stock takes on stock, providing invaluable data to the stock control administrator . Requirements: A fervent dedication to excellence and customer care, with a passion for creating unforgettable experiences. Exceptional interpersonal skills, enabling seamless collaboration with clients and the internal teams. Proficiency in English, with the ability to communicate effectively in both written and verbal forms. A customer service background is advantageous, but not essential – a love for customer care is highly valued Technological proficiency, including familiarity with software such as Whatsapp, Outlook, Excel. Key Performance Areas: A team player at heart, always ready to lend a hand and take ownership of your actions. A commitment to presenting yourself with professionalism and poise, reflecting the high standards of the company. A natural affinity for people, coupled with a genuine enthusiasm for client interactions. Self-motivated and driven, with a relentless pursuit of excellence in all endeavours. Impeccable communication and listening skills, ensuring every client feels heard and valued. A sense of pride in your work, reflected in your attention to detail and dedication to quality. Kindly note that by submitting your application for this career opportunity, you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business. Please note that only short-listed candidates will be contacted. Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so
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