Administrator Port Elizabeth - South Africa
Headhunters
Reference: PE002580-MT-1 Our client, a leader in the auctioning space, based in North End, Port Elizabeth; is seeking to employ a Auction Administrator to their team. Job Overview: As an Auction Administrator, you will play a vital role in facilitating the smooth operation of auctions within our organization. You will be responsible for managing various administrative and stock related tasks before, during, and after auctions to ensure efficiency and effectiveness. An exciting career opportunity awaits you Requirements: Matric qualification is essential . Proven experience in administrative / stock control roles. Strong organizational skills with the ability to manage multiple tasks simultaneously. Excellent attention to detail and accuracy in record-keeping . Effective communication skills, both verbal and written. Proficiency in computer applications, including MS Office suite. Knowledge of auction processes and terminology is a plus . Ability to work well under pressure and adapt to changing priorities in a fast-paced environment. Responsibilities, but not limited to: 1. Vehicle Auction Registration: Emailing of pending clients to request FICA and deposits in order to approve to bid. Take telephone, email and in person enquiries pertaining to the auction. Prepare the catalogue for the auction. Converting the masterstock list in order for her to import to auction guide. 2. During Auction: Call clients to advise about STC or to enquire whether they would like to increase their bid in order to meet the reserve of the seller. Ensure that the auction guide file is ready for invoicing. Manually send out invoices to all buyers. Advise the other branches of confirmed deposits. Receipt payments, prepare for collection of purchases and capture the payments onto auction guide. 3. Other: Follow up with clients on payments. Prepare the settlements to the sellers. Send off the settlements to the sellers. Prepare refunds to buyers who did not purchase. Prepare refunds to buyers who had lots cancelled for warehouse auction. Capture refunds on auction guide. Prepare transfer of deposits to clients. Do storage invoicing. Do casual weekly wages, if/when needed. Ensure that the casuals sign in and out of the casual register/Clock in system. Do petty cash. Do month end creditor payments. Do recovery invoices to the banks for keys cut, batteries bought etc. Make sure that all payments are allocated on the bank statement. Send all Invoicing, auction guide files and bank allocations to CPT for month end. Answer most of the enquiries that CPT might have when it comes to the accounts/finance. Kindly be advised that should you not receive a response within two weeks of applying, please consider your application unsuccessful. Monthly
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