Administrator: Provincial Mpumalanga - South Africa
Phaki Personnel
Reference: JHB000103-L-1 Minimum Requirements NQF Level 6 Diploma in office Management/ Business Administration or Communications, or Generic Management qualification. Project Management qualification will be advantageous. 3 years administration experience or experience in similar role with at least 2 years' experience in ETD sector or Public Entities-Operational Construction experience would be an added advantage Responsibilities Coordinate and provide administrative duties in the Provincial Office such as, receiving telephone calls, correspondence and emails and flagging them as required. Work with the Head: Clients Services and Projects to prioritise an agenda and focus on the most important issues and opportunities within the province. Develop, maintain, and update the Provincial Office's annual meetings planner. Attend and minute proceedings of meetings as directed by the Manager. Compile a decision register and follow-up on the office meeting outcomes. Draft and type letter, reports, memo's and ensure that all documents are formatted to professional standard. Coordinate the Provincial Office's meetings and preparation and ensure that all invitations, logistics, minutes and relevant agendas and material are provided. Assist in the coordination of Stakeholder Workshops and other events and functions as required within the province. Attend key meetings as directed by the Manager with the purpose of ensuring follow-up and execution on identified actions. Provide input and formulate business presentations in consultation with the Manager. Work with the Manager to strategies and manage a portfolio of relationships relevant to the business unit. Order, receive, verify, store, and maintain an accurate inventory of office supplies as required. Compliance with performance Management Policy. Attendance of Development workshops and interventions as per agreed PDP Prepare and submit to the Supervisor accurate, complete, and credible monthly reports as required for consolidation and tabling to monthly MANCO. Ensure all work is backed up regularly as per ICT policies ono the Company electronic servers. Attend all risk, compliance, ethics and fraud prevention updates meetings, trainings, and workshops as scheduled by the Company. Build and maintain relationships with all Company business units for the purposes of expectations management and knowledge sharing. Respond to routine queries and escalate higher-level requests to the relevant staff in the business unit as required. Convene and attend meetings and present findings and business cases to relevant stakeholders when required. Implement timeous communication on progress and challenges in achieving the tactical work plans to impact stakeholders. Attend and address all stakeholder queries timeously and effectively.
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