GENERAL DESCRIPTION
Responsible for the preparation of journals, subcontractor bundles, and creditor bundles. This is a 6-month contract, you need to have relevant tertiary qualifications. The start date is 1 September 2024. You must have 3 years experience and must have a financial background. Transport experience will be an advantage. Salary is market related.
MAIN FUNCTIONS 1. Debtors 2.Creditors 3. Subcontractor delivery notes 4. General
DEBTORS Receive all subcontractor invoices with supporting documentation daily and ensure that a date stamp is on the invoices. Bundle subcontractor claims from the Debtors department''s AT invoices. Ensure that the Loadcon number matches the subcontractor invoice''s Loadcon number. Receive debtor invoices daily from the Debtors department.
CREDITORS Verify subcontractor invoices for the correct amount billed (as per subcontractor instruction - Loadcon). Compile creditor bundles per subcontractor for verification by the accountant and entry into Syspro. Pass on all miscellaneous expenses incurred by subcontractors regarding claims, diesel, tolls, repairs, etc., for invoicing by debtors and recovery from monthly payment. Reconcile creditor payments monthly. Send proof of payment to all subcontractors.
SUBCONTRACTOR DELIVERY NOTES Follow up on outstanding subcontractor documentation by phone and email. Handle all subcontractor queries regarding their accounts. File all documentation regarding subcontractor debtors and creditors. Maintain the subcontractor register concerning:
Subcontractors - invoice received
GENERAL Weekly reconciliation of subcontractors who refuel on account versus income earned. Handle all subcontractor queries regarding their accounts. File all documentation regarding subcontractor debtors and creditors. Verify entries on the creditor system and check bundle entries (Syspro). Request and follow up on information as needed for BEE Verification. Monthly reconciliation of subcontractor loan accounts in the General Ledger/Syspro - write journals for correction.
FILING Filing all documentation and printouts - creditor bundles, cash books, petty cash, and month end. Filing journals. Filing monthly documentation as requested by Management.
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