Branch Administrator - - Cape Town City Centre

Branch Administrator (POS24142)

Cape Town

R 15 000 to R 17 000 per month

Requirements:

Duties & Responsibilities:

General office administration, including all correspondence and general filing, credit

applications, forms, upkeep of office equipment and inventory etc.

Answering telephone calls, opening /closing the office, emails and liaising with clients.
Following up on quotations, order numbers, queries or any issue relating to jobs/business.
Forwarding enquiries and orders promptly.
Updating job list immediately when changes are made and submitting to Head Office (including

contracts list, contract values, outstanding balances, percentages of work completed etc).

Submitting invoicing details per project for each team by the 13th of every month.
Checking job sheets daily, submit when required.
Using job sheets to provide costing, update details of progress on site, progress for invoicing

purposes and times for overtime checking.

Keep-up-to date: where each team is and how far they are/progress on each site. Using

the information to send on a weekly schedule (Monday morning) on the teams movements

& Information of progress per site.

Assisting with team control, overseeing teams work schedule and stock control.
Daily programming and communication with Contacts Manager, coordinator and teams, including planning of projects to be undertaken by working crew.
Johannesburg once the job has been invoiced 100% (costing must however, be kept up to

date during the duration of the job).

Writing up monthly expense details for petty cash and forwarding to Johannesburg

timeously by the 3rd of each month. Every 2nd month send up petty cash sheets with original

slips.
Submitting month end salary information, including overtime, casual wages, absenteeism

or any other relevant details (cut of 13th)

maintenance/repairs and souring new tenants.

Ensure compliance with all requirements on site regarding health, safety and environmental

policies, manuals and procedures.

Safety aspects as may be required from time to time.
Compiling & updating safety files and contractors pack for all contracts, as required.
Attending to all health and safety matters for the branch.
Assisting with Risk assessments.
Attending site meetings regarding health and safety/QMS/safety files/ contractors pack, as

required.