Executive Pa Durban - Durban
Carlysle Talent Search - Centurion
Reference: DBN000842-AD-1 Our client is a dynamic and ambitious family owned and run export trading business based in Durban that has been in existence for the last 52 years. They specialize in the export of FMCG's, fruit and vegetables, meat, wines and building materials to over 45 countries throughout the world. We are assisting them in the search for the perfect Executive PA, who is energetic and hardworking, to work alongside and support the owner and Chairman. We are looking for someone who is down to earth, humble, and adaptable to any situation that might be thrown their way. Someone who can support from both a personal and corporate perspective. a No two days will be the same so flexibility and reslience is key. Key Responsibilities: Administrative duties such as typing, filing and meeting organisation. Telephone: screening, vetting, message taking Office notes: Ensuring that notes are kept on matters that need attention while the owner is out of the office. Handling various administrative issues and making smart decisions in line with the company's directives including personal and / or confidential correspondence. Organising and managing extensive local and international travel (flights, accommodation, car hire, comprehensive itinerary, forex, visas, maps etc) Organising and managing family vacations both local and international Diary and meeting management Collating files and documents including FICA requirements Arrangements for family, friends and colleagues (flights, accommodation, car hire) Property Management for four properties based in SA: Bookings, staff issues, levy payments, supplier payments, purchasing items for the properties and ensuring swift delivery, maintenance and general upkeep. Property Management for two properties abroad. Vehicle Management: Licences up to date, repairs and regular service checks both on vehicles and trailers. Management of Credit cards Management of Discovery Medical Aid and Gap Cover submissions. Management of doctors' appointments, hospital or clinic procedures. Home Insurance Claims Management of the running of the primary residence Liquor orders for personal functions, entertainment, or holidays. Management of the wine cellar and orders thereof. Minimum Experience / Qualifications: Matric with post graduate diploma or certification in administration Min 10 years as an Executive Personal Assistant Extensive experience in travel organisation would be a bonus Experience in property management Computer Literate (MS Office suite) Competencies: Dynamic /Smart and Quick Thinking People's person with excellent communication skills High energy levels Able to work under pressure and meet deadlines Able to take criticism and not take it personally Helpful and caring Intuitive Hardworking and dedicated Attention to detail Able to multi-task Monthly plus Medical Aid, Provident Fund, Group Life, Income Protection, 13th Cheque
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