Purpose of the role Finance Officer is responsible for executing and overseeing the financial transactions of the organisation Creditors Reconciliations and Payment processing Perform supplier reconciliations in preparation for payments Reconcile purchase orders/input to invoices Check General Ledger accounts to ensure correct amounts have been entered and all applicable corrections done accordingly before submission to the FM for sign off Capture invoices are captured on the accounting system according to set deadlines and set standard operating procedures Load payments on the online payment system Ensure that the banking details on supplier invoices match that of the creditor being paid Provide monthly creditors age analysis for review Perform monthly supplier reconciliations to support all payments to approved suppliers Processing of creditors and supplier's invoices on Accounts Payable schedule within 1 (one) week of receipt Ensure that payment cycle is executed in compliance with set Standard Operating Procedures (SOPs) requirements Reconcile balance sheet to ensure accurate reporting and filing of all documents Deal with queries from creditors and payroll payment queries Accounts Receivable Produce invoices from ' charge out' schedules received from payroll Charge out verification Each month check employee's timesheets against charge out schedule for accuracy, completeness, and correct allocations before submission to the Senior Finance Manager for sign off Verification of Payments ensure all payments are executed in compliance with set Standard Operating Procedures (SOPs), ensure correct supporting documentation is always submitted ensure that payments are made from correct project bank accounts Ensure the accurate preparation of payment requests and their timeous release Ensure timeous payments of overheads (rental, utilities, telecommunications, benefits etc) to assure continuance of services Ensure that payments requested by others comply with SOP requirements Payroll Processing Capture monthly payroll data onto the payroll system from schedules provided by the HRM and verify that captured information is correct, to ensure that staff salaries are paid on time Compile and submit VAT201 Returns to the FM for signing off before submission to SARS by the due date Compile and submit EMP201 Returns to the FM for signing off before submission to SARS by the due date Assist with cost management by preparing cost analysis reports as and when required Petty Cash Bank statements reconciliation Monitor Company bank statements on a weekly basis to monitor for any erroneous transactions Ensure company bank accounts are reconciled at least on a monthly basis Ensure availability of petty cash and disburse to the various offices when required Verify and ensure that petty cash is managed in compliance with SOP requirements Perform cash reconciliations monthly and report discrepancies Month-end reporting Prepare monthly journals Ensure correct allocations Ensure journals are processed in the correct period Ensure proper authorisation of journals Process monthly cashbook transactions Prepare weekly and monthly bank reconciliations Ensure GL recons are prepared and approved monthly Follow up reconciling items and clear any queries Governance and Controls Assist with responding to Audit requests, both internal and external Ensure filing and archiving of financial documents is carried out according to SOP requirements Ensure Ensures that all data is captured correctly and complies with Company policies and procedures and that accounting transactions are in accordance with accepted accounting practice Ensure that the organisation is SARS compliant including with regards to Income Tax, VAT, UIF etc Minimum Qualification, Education and Experience Bachelor's degree in Accounting, Finance or Business Administration At least 5 years' experience in financial administration, bank reconciliation, creditor processing and procurement procedures Must have completed SAICA Training Contract / Articles Exposure to Global Fund experience will be an added advantage Skills and Competencies Knowledge of payroll, payroll taxes and benefits administration Extensive working knowledge of MS Office (Excel, Word, PowerPoint) Excellent organizational and prioritization skill Maintain a high level of confidentiality Extensive knowledge of Internal Control concepts Knowledge of Basic principles and practices of Accounting Excellent record keeping, record management techniques Ability to work in highly pressurized work environment with very tight deadlines Ability to interact with Auditors (both internal and external) Apply Now

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Finance Officer Rivonia - Rivonia

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