Intercompany/Import Administrator Market Related - South Africa
Vela Personnel
Purpose: A manufacturing company that specialises in reinforcement products is seeking a Intercompany /Import Administrator who will be responsible for sea and airfreight imports and exports Key Job Outputs: Imports From purchase requisition, purchase order to delivery (Tongaat) Raise PR and PO (SAP), approvals from general manager of the company Direct and cross-trade (merchanting in transaction shipments required) depending on incoterm Knowledge of Incoterm and how to apply it to different scenarios Assist existing and new supplier correct document format for clearing in South Africa ports and shipping instructions Supporting and assisting with company projects for other counties where pricing is required and supply all cost implication for the export managers, commercial sales engineers to calculate costings and right format to request quotation Place onto shipping schedule Keeping clearing cost low with correct formats Assist freight forwarder clearing instruction, shipping line letters, depo releases and timeously delivery so no demurrage is incurred Embargoes, inspections and Police inspections Assist where applicable to request new product tariff codes, working with engineers and freight forwarder to identify correct tariff code Check an approved import document Resolve any queries Work with finance team for all payment to be arranged timeously Arrange deliveries with production manager / dispatch and receiving senior warehouse supervisor Update final order, check and approve freight forwarder cost, send documents for costings Month end accrual, GIT (goods in transit documents) Weekly forecast reporting Filling, admin and ad hoc Exports Direct and cross-trade (merchanting in transaction shipments required) Sales order to delivery port/ or site and invoicing Knowledge of incoterms and how to apply to different scenarios Provide the fob cost, freight, insurance and inspection cost for operations manager to finalise quotes, shipping transit times and vessel stacks Capture final order CRM and pull to SAP Send updated sales order to send to factory to confirm production lead times Book vessel accordingly depending on agreement, book with freight forwarder or direct with shipping line Arrange loading days with factory and freight forwarder on firm stacks container releases on firm stacks Communicate with customers for shipping instructions Arrange inspections where applicable SI completion and submitting before shipping line closing time and VGM weights Draft documents send to customer for approval Arrange final document set for customer with any certificates required Resolve all internal and shipping queries Invoicing on sap Month end accruals Check and approval of freight forwarders invoice Weekly forecasting of sales Admin, filling and ad hoc Experience: Knowledge of ECTN SAP CRM Microsoft office Salary: Market related Should you not hear from us within 2 weeks, kindly consider your application as unsuccessful. All personal information received will be processed in accordance with The Protection of Personal Information Act No. 4 OF 2013
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