Legal Secretary in Employment Law - Sandton
Requirements:
- Matric essential.
- Paralegal / Legal Secretarial qualification.
- Minimum of 3-5 years experience as a legal secretary within a law firm.
- Thorough knowledge, understanding and experience in employment law.
- Proficient in Microsoft Office Suite.
- Knowledge of CMS / Adarant.
- Knowledge of FICA and Billback.
- Maintain Partner and Legal Professionals diaries including the coordinating and liaising with relevant parties with regards to meetings.
- Prepare all documentation for appointments and travel arrangements.
- File, organise and maintain documents, case files and law libraries.
- Open and close off legal files in accordance with the firms policies and procedures.
- Organise and maintain legal files in accordance with the firms policies and procedures.
- Assist in handling legal administration requirements.
- Assist in the preparation and processing of legal documents.
- Print all correspondence, pleadings and documents and file same.
- Ensure documents dispatched are accurate.
- Liaise with messenger/ driver.
- General office administration and management.
- Dictation typing.
- Follow up with clients regarding payments and keep a log of all client contact.
- Compile and submit weekly outstanding reports (payments from client and report to accounts department once a week).
- Ensure compliance with FICA.
- Complete time sheets and capture time on CMS/Adarant.
- Keep track of attorney time records and billing.
- Monthly invoicing in accordance with Firms policies and procedures.
- Communicate effectively both verbally and written.
- Work with speed and accuracy.
- Ability to anticipate and plan.
- Honesty, reliability, and punctuality.
- Ability to work under pressure.
- Well organised and conscientious.
- Promote collaboration across functional and geographical boundaries.
- Ability to take initiative.
- Customer focussed.
- Team player.
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