Office Assistant - Westwood (KZN) - eThekwini
Performer Recruitment
A multi-national in FMCG is seeking an Office Assistant to join their team to support the Regional Sales offices, as well as the Logistics & Customer Service Centre, by managing daily administrative tasks. This role ensures that all regional administration and office management activities comply with company policies and procedures. Key duties include: Monthly Management Reports Generate comprehensive monthly management reports, including regional retail volume reports, regional stock management, contract management, and consumer complaints from various data sources. Contract Management Create and manage contracts Draft necessary addendums and update the contract tracking report, focusing on expirations and renewals. Managing Master Data Maintain and manage master data and sales allowance keys. Produce a monthly reconciliation report for sales allowances. KPI Coordination Coordinate and consolidate claims. Reporting and Forecasting Update and distribute weekly run rate reports to Regional Sales Managers Receive and consolidate updated reports at the national level. Update the volume forecast report by brand and compile commentary reports. Consolidate forecasts received from different regions. Reconciliation and Compliance Reconcile all program initiatives and related activities. Ensure compliance with all audit requirements. Purchase Orders and Goods Receipt Manage orders and Goods Receipt Vouchers Raise purchase orders and Purchase Requisitions for vendors. Validate documentation and goods received against relevant purchase orders. Office Management for two regions Address regional office needs, including travel arrangements. Provide cross-functional support within the department, offering backup assistance if needed. 4o Minimum Matric and preferably a tertiary related qualification 5 years experience in a similar role Fluency in English with excellent verbal and communication skills. Advanced proficiency in MS Office (Including Advanced Excel) and SAP (Non-negotiable)
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