Operations Coordinator 25k - Johannesburg
Reach For A Dream Foundation
Reach For A Dream fulfills the dreams of children across South Africa between the ages of three and eighteen who have been diagnosed with a life-threatening illness. Each child living with a life-threatening illness is given a chance to dream. We do not discriminate based on race, culture, financial status or any other factor. We also encourage our dream children to stretch their imagination when thinking of their dreams. Job Summary: The Operations Coordinator will support the Head of Operations in overseeing and managing the day-to-day activities of the Reach For A Dream Foundation. The role involves ensuring efficient and effective operational processes, managing resources, and supporting various projects and initiatives to achieve the foundation's objectives. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively with different teams and stakeholders. Key Responsibilities: Campaigns and Events: Support operations-related campaigns and projects requiring branch participation. Assist in organizing and managing events such as the Annual JHB Golf Day, Nurses Day, and other required campaigns. Organize conferences where required. Team Support: Support the recruitment, induction, orientation, development, and training of new team members and graduates. Set up meetings with stakeholders. Assist with creating necessary SOPs and manuals where needed. Assist with all administrative tasks related to operations. Support the Head of Operations as needed. Coordinate with the team as needed. Technology and Process Improvement: Keep abreast of technology and available tools for the foundation. Ensure uniformity and standardization of dreams and project processes. Identify areas for process improvement and implement strategies to enhance efficiency and productivity. Communication: Serve as a liaison between different departments, ensuring clear communication and collaboration across the organization. Reporting: Prepare and maintain reports on operational activities, performance metrics, and project progress. Compliance: Ensure all operations comply with company policies, industry standards, and regulatory requirements. Support: Provide administrative support to the operations team, including data entry, document management, and responding to inquiries. Problem Solving: Address and resolve any issues or disruptions in operations promptly and effectively. Vendor Relations: Manage relationships with vendors and service providers, negotiating prices and monitoring performance. Stock Management: Monitor and manage stock, ensuring monthly reconciliation and adherence to minimum operating standards. Management of various stock items Ensure shipping is done timeously Financial Administration: Manage petty cash, slips, and in-kind capturing. Secure in-kind partnerships to support operations and demonstrate operational savings through Rand Value Inkind. Qualifications: Bachelor's degree in Business Administration, Operations Management, or a related field. Minimum of 3 years of experience in operations management, preferably in the non-profit sector. Strong organizational and project management skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite and experience with digital applications for program management. Ability to work collaboratively with diverse teams and stakeholders. Demonstrated ability to manage budgets and financial statements. Personal Attributes: Attention to detail and a commitment to quality. Strong problem-solving skills and the ability to make data-informed decisions. Ability to handle multiple tasks and meet deadlines in a fast-paced environment. Passionate about making a difference in the lives of children fighting life-threatening illnesses.
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