Order Processing Clerk Midrand - Midrand
Leica Geosystems part of Hexagon
We believe these three words capture the essence of what we do every day. Shape matters to Hexagon. Shape conveys form, appearance and condition – like what shape the world is in. And that kind of shape matters to Hexagon. We are focused on establishing a dynamic new normal – challenging the status quo with innovations that disrupt existing business models and deliver new ways to create value. This is how we define progress. The only way to ensure progress is through change. The kind of change that fills a clearly defined gap. Flanked on one side by what is and on the other by what should be. Hexagon is bridging this gap through meaningful data and ideas that empower customers to reach their full potential. This is the shape of change. The shape of things to come. This is Hexagon. Position Summary The Sales Admin & Invoicing co-ordinator is responsible and accountable for (but not limited to) the following: Processing of Purchase Orders from customers & invoicing/billing in SAP: Print purchase order request & quotation, check if correspondences. (Customer purchase orders check vs SAP Right Quoting Tool (RQT), and/or manual quoting if needed from sales team Check quotation validation Check stock with Logistics Department. Check customer payment terms (example 30 days, if not do proforma invoice in SAP for advance payment) Acknowledge receipt of purchase and advise ETA to customer and also forward proforma invoice it not 30days . (SAP Order confirmation process) Load purchase order into SAP Order entry. Attached purchase order and quotation to picking slip. Once picked prepare Tax Invoice if SAP for 30 days Customers and payment received (confirmed with Finance Dept). If no payment yet follow-up with customer. Print Tax Invoice and Delivery note and complete shipping instruction and give to Logistics. Email customer tax invoice and advise on delivery. Regular communication with Customers is key Go through all purchase orders / Sales orders in SAP with Logistics on a weekly basis. Scan and save all purchase order correspondence and hand for filling / electronic archiving process where applicable Creation of new Customers in SAP, maintaining Customer Master Data Working with Sales Force, checking Customers created, maintain master data for all customers Creation of Customer accounts Processing of Credit Notes in SAP: If orders Cancelled or Errors process credit note Get authorization signed off by Managing Director and Finance Manager before processing of any credit notes Notify Customer/Rep/Accounts Dept. Scan and file correspondence Maintaining of CCP's in Service module (creation of service contracts in SAP) Quotations: Advise if stock is not available as per RQT quotes General duties: Telephone queries. Assist with Demo/Rental in management where required and invoicing where required for rentals A qualification (Degree)Accounting with at least 10 years' experience Ability to work independently to solve problems, as they arise and under pressure and to deadlines A passion for achieving business goals and targets Fluent in English and command over other regional languages will be an added advantage Excellent communication skills SAP experience on Sales and Distribution and Billing modules compulsory R300 000.00 - R360 000.00
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