The Payroll Officer will be responsible to provide efficient and effective day to day payroll support to ensure effective, accurate, timely and compliant payrolls. The Payroll Officer will further assist with the preparation of monthly reconciliations, monthly reports and ensuring compliance with accounting and finance standards, as well as legislation governing payroll and to ensure Company policies, procedures and standards are maintained. Provide an efficient and accurate payroll service in line with legislation and ensure Company policies, procedures and standards are maintained . Accurately process monthly payrolls for assigned business units. Process take-on of new employees on the payroll system Process terminations of employees on the payroll system including verifying leave due to be paid. Processing of changes - Increases, bonuses, back pay, deductions etc. Ensure accurate processing of loans, staff sales, fines, bank account changes and union membership deductions. Update leave records and distribute leave balances monthly. Process Maintenance and Garnishee orders Reconcile payrolls and check for variances and errors. Update payroll graphs for submission and approval Prepare bank transfers and payment sheets. Prepare BI payments on the ABSA system for payments of Salaries and Wages, Third Party Payments as well as EMP201's accurately. File all appropriate information for record keeping on payroll files. Print and distribute pay-slips to all relevant business units on the required date. Ensure compliance with all statutory and legislative regulations governing the processing of payrolls. Assist with yearly payroll budget reporting as per the template required. Assist with DOL/Financial audits as may be required and submit documents timeously. Monitor and resolve payroll discrepancies promptly and accurately. Liaise with HR Officers on matters relating to payroll which may arise. Assist with preparation of schedules for bonus payments. Assist with preparation of increase schedules. Keep abreast with Company policies and tax legislation which has an impact on remuneration and benefits Ensure that correct and timeous payments are made, via the electronic banking system (EFT), into all employee's bank accounts, and all government (SDL/UIF/Tax/WCF), benefit and legally required payments are affected by the set due dates. Ensure that monthly payroll controls and monitoring tools are checked to ensure all required tasks are completed. Report any errors, concerns and/or sub-standard activities which may impact on the integrity of the payroll system. Have a good understanding of operational activities per business entity so as to respond to varying, recurring and seasonal needs and timelines influencing payroll processing. Ensure that the required payroll backups and payroll roll- overs are done on a monthly basis. Maintain knowledge of existing and new payroll related systems, trends, remuneration, benefits and world-class operating practices. Process Month end procedures accurately and submit reports to the Financial Department Reconcile and ensure third party payments are finalized and payments processed accordingly. Process if applicable all SARS AA88 deductions on payroll and submit reports for payment Process EMP201 and ETI reports and ensure compliance and accuracy before the 7th of each month. Submit payroll financial reports as may be required to the Financial Department of the Kuipers Group. Prepare third party payments eg Garnishee order and maintenance orders and submit for payment Prepare pension/provident fund payments and submit for payments Reconcile Pension/Provident Fund statements on the Liberty system and ensure accuracy of data. Process Year-End procedures Process half year and year-end IRP5 reconciliation and ensure submission to Kuipers Group Payroll Manager by set deadlines. Ensure compliance with annual Workman's Compensation Regulations and ensure payrolls setup conform as required. Submit COIDA reports timeously to ensure compliance to strict deadlines set. Distribute IR5/IT3(a) certificates to all employees on time. Administer Pension/Provident Fund systems and ensure compliance with all legal requirements and regulations. Processing of Pension Fund Schedules Handling of Pension Fund queries such as withdrawals or claims. Implementing and maintaining a filing system for easy accessible information Distribute annually Benefit Statements to all employees who are Fund members. Liaise with the Pension Fund/Intermediate regarding employee queries. Follow up on payouts for employees. Ensure that the required monthly contributions are paid over to the Funds as required. Keep abreast with Pension Fund rules and regulations and ensure communications, brief and fund rules are distributed to members accordingly. Promote effective teamwork, self-management and service excellence Proactively develop own skills and knowledge of relevant Payroll best practice. Maintain confidentiality of sensitive employee data: ensuring all payroll information, files and records are maintained and updated in accordance with legislation and the Group's guidelines. Ensure effective security and protective measures are in place and access is controlled to safeguard the payroll database and all related information thereby protecting the privacy of employees. Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery. Follow through to ensure that all productivity and payroll standards are consistently and accurately maintained including meeting all deadlines. Plan and prioritise, demonstrating abilities to manage competing demands. Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organisational needs. Build and maintain relationships of trust through open and interactive communication. Actively foster a culture of customer service within the Payroll Department and ensure communication strategies are maintained. Any other reasonable duties that may be required by your Supervisor/Manager from time to time. EXPERIENCE : Minimum of 5 Years Payroll experience Experience in processing electronic bank payments Proficient in relevant payroll software KNOWLEDGE: Grade 12 Certificate Finance related qualification/Diploma/Degree Certificate in Payroll Administration. COIDA reporting BCEA Legislation Understanding taxation principles and practices related to payroll SKILLS: Good verbal, written and interpersonal communication skills Must have working proven knowledge of Payroll systems. Ability to appropriately handle sensitive and confidential information regarding employees. Meticulous attention to detail skills as well as above average level of accuracy Excellent administrative and organizational skills Customer Service Orientated Excellent Computer skills (Microsoft Office), especially Excel for use in spread sheets. PERSONAL ATTRIBUTES: Self Motivated Team Player Ability to work under pressure and cope with high levels of stress Reliable, integrity and honesty Positive and passionate attitude Results driven. Well-presented and professional Responsible and Accountable Non- aggressive. Other : (Licenses, Associations, Registrations) Vehicle License Pension Fund Annual Leave Discretionary Bonus Apply Now

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