Project Administrator Potchefstroom - North-West University - Potchefstroom

NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) DIVISION: FINANCE AND FACILITIES DEPARTMENT: INFRASTRUCTURE DESIGN AND CONSTRUCTION POSITION NUMBER: N000144 VACANCY: PROJECT ADMINISTRATOR PEROMNES: P11 EMPLOYMENT TYPE: PERMANENT APPOINTMENT PURPOSE OF THE POSITION The Project Administrator is the custodian of all project information and implementer of admin processes related to a project. They are responsible for administrative support to the project as indicated in the tasks below. They oversee and execute all administrative related tasks and procedures during the course of a project. KEY RESPONSIBILITIES: PROJECT ADMINISTRATION Administrate projects according to the prescribed contractual requirements for the full stages of a project life cycle including, but not limited to: Inform all concerned that the project is activated, appointments, emails, notifications and correspondence as required. Keeping Up to date Project Information at hand at all times to tend to queries efficiently. Offering general project related support to project team. Letters of appointments, ensure that contracts are signed, Keeping record of all site instructions, extension of time, Completion certificates and scheduling appointments as required by project team. MEETING ADMINISTRATION Organise and administer meetings. Schedule, prepare agenda minute and distribute. Minutes must be done of high standard. FINANCIAL ADMINISTRATION Administration and processing of payments according to internal procedures and the NWU's Financial policy. Administer transfer of funds between projects and/or Users. Administrate the capturing of new Creditors on the Financial System in order to process claims. Administer Contractors change of banking details etc. COMPLIANCE LIAISON Verify all project related documentation is in line with Financial Policy/Levels of authorization Ensure compliance of all Project documentation with Financial Policy, Procurement Policy and Level of Authorisation including, but not limited to Contracts, Contract Instructions, approvals, Extension of time etc. RECORDS MANAGEMENT Maintain a record management system of all project documentation as per Department process. A National Diploma in Administration or public administration (NQF level 6). A minimum of three (3) years' proven project administration experience within a construction environment. ADDED ADVANTAGE A National Diploma in Bookkeeping (NQF level 6). Project management experience. Microsoft excel training experience. Construction law training. FUNCTIONAL / TECHNICAL COMPETENCIES (KNOWLEDGE AND SKILLS) Knowledge of Construction contracts. Microsoft Office - Advanced experience mandatory. Meeting Administration – Advanced experience mandatory. Electronic Accounting package experience - Bookkeeping / budgeting. BEHAVIOURAL COMPETENCIES Good time management skills required to enable candidate to work under pressure. Able to operate independently within delegated authorities. Ability to work with copious amounts of information. Able to work simultaneously on several projects and different stages of completion. REMUNERATION The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines. ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mr. Michael Liuma on 018 299 4412 ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Akhona Maqungo on 018 299 2624 CLOSING DATE: 3 July 2024 PLANNED COMMENCEMENT OF DUTIES: As soon as possible Kindly take note: applications must be submitted online through the official nwu vacancy website. Incomplete applications and those submitted through any other platform will not be considered. The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. Apply Now

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Project Administrator Potchefstroom - Potchefstroom

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