Reference: CPT000545-CB-3 Our Client is looking for a Senior Administrator (Co Sec) to join their team in Cape Town Administer and provide Company Secretarial services Support, a client portfolio, in order to ensure the structures within the portfolio meet all statutory obligations and adhere to all relevant legislation Act as a first reviewer of legal contracts and other documentation and prepare them for signature, following the internal processes First point of contact for clients, intermediaries, and colleagues in other jurisdictions Job Specifications Provide administrative support to the wider Private Equity team Attending to daily tasks on an assigned portfolio of clients Prepare documentation for signature, through the identification of key risks and mitigants Organize and attend board meetings Take and draft minutes following board meetings Ensure filing deadlines are met Maintain statutory records, as required by the relevant legislation Updating and maintaining board meeting calendars and schedules Build relationships with clients and intermediaries Any other ad hoc administrative tasks required to support the team Follow processes and procedures, working according to set quality standards and controls Company and trust registration Attend to statutory requirements and maintenance of companies, trust,s and funds Prepare and arrange board/trustee/shareholder meetings, including facilities to support such meetings Prepare and distribute shareholder notices Prepare and arrange resolutions or minutes as required Prepare and arrange for minutes and agreements to be signed Prepare and ensure changes to offering documents are adopted and longed in line with regulatory guidelines and requirements Manage anti-money laundering queries Meet personal and team targets as the needs arise Maintains a strong work ethic and is diligent, self-sufficient, proactive, honest, professional, flexible and contributes towards a high team morale Minimum Requirements Relevant legal qualification (LLB) 3-5 years experience in an administrative role, in financial services or law Direct communications with external parties and intermediaries Organizational skills and ability to coordinate external parties Report writing (drafting and formatting thereof) Ability to think critically and interpret information from a number of sources Knowledge of Microsoft packages, including Excel, Outlook, and Word Ability to type and prepare minutes of Board meetings A basic understanding of Company Law Excellent attention to detail and accuracy The successful candidate will have: At least 3 years of current practical and relevant experience, within the corporate, legal, fiduciary, fund, and trust services (or relevant equivalent) legal sector Strong and sound knowledge of the administration, coordination, and servicing of clients within the company secretarial (or relevant equivalent) field Meticulous attention to detail Quality conscious and understands accountability, maintains a high level of responsibility, and is adaptable Has excellent computer typing skills, with the ability to learn and take initiative Workable and basic understanding of Corporate Secretarial software and general and niche company secretarial administration Workable knowledge of acting in the best interest of the Company and can display a basic to intermediate sound knowledge of Company law across various local and foreign jurisdictions generally Working knowledge and experience in operational requirements such as AML, FATCA, FICS, CRS, OECD, and PEP's – will be an advantage Has the ability to work in a team as well as independently as the need arises Sound planning skills, strong verbal and written communication, and can effectively diarise and plan with attention to detail. An understanding of delivering within core deadlines and being able to discern urgency and work under pressure Kindly note that by submitting your application for this career opportunity you agree that Guardian Recruiting may use your application for the purpose of the recruitment and selection of the said position, and this information may be shared with the relevant stakeholders in the business. Please note that only shortlisted candidates will be contacted. Should you not have heard back within a two-week period, please assume that your application was unsuccessful. All job postings are in accordance with our Client's BEE requirements. Please only send certificates when requested to do so Apply Now

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Senior Administrator - Corporate Solutions (Co Sec - South Africa

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