Project Administrator Pretoria-East - Pretoria
CA Recruitment Ltd.
Purpose of the Project Administrator position is to assist the Project Manager and Managers of the Audit Department with project administration for engagements by assisting the staff to obtain information from clients and ensure that the project is not delayed by absence of information/documentation availability. KEY RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO: Assisting the New Product Development, Sales, Marketing and Graphics Teams. Assist the Department from project onset to handover for production purposes by coordinating projects. Ensuring deadlines are met in terms of all development process related requirements. Daily monitoring of all projects and timelines and continuous communication with and between team members. Marketing- and quality related assistance will form part of the job description. Financial Project Administration: Ensure timely capture and approval of all timesheets on a weekly and monthly basis, in compliance with agreed deadlines. Open all bids on the Financial System and submit them via e-project for review and posting. Upload CSQ (Contract Service Quotations) for all new projects. Capture prints and copies related to project documentation. Prepare and update relevant General Ledger (GL) schedules for branch expenditures. Invoicing and Accounts Receivable: Administer invoicing for administrative costs on a monthly basis through the e-financials system Ensure Finance Manager's review and approval. Maintain an Admin Debtor Monitoring sheet and upload PDFs to a shared folder. Issue statements with every invoice issued, forward them to the appropriate debtor, and upload them to the shared folder. Follow up on outstanding admin invoices and submit an Accounts Receivable (AR) report with actions taken and comments. Project Support: Assist in project setups, including the development of project procedures and cash flow monitoring. Manage Project Accounts Payable (AP) responsibilities, including allocation, processing, and coordination with the Creditors Clerk. Compile billing information and prepare final documents for submission to clients. Interrogate project transactions and update in-house project reports. Collaborate with the Finance Manager on project budget and other updates. Prepare and update applicable project schedules. Monitor financials for specific functional groups and assist as needed, particularly during month-end revenue reporting. Additional Responsibilities: Perform Paycard reconciliations. Check and process expense claims. Assist with financial forecasting. Review and ensure the accuracy of contract documents, letters of appointment, and other relevant paperwork. Manage client registrations. Be flexible to take on other duties that may arise within the scope of the role. Matric certificate National Financial Diploma / Bcom Financial Degree / NQF6 or higher Financial Certificate 3 – 5 years' relevant financial experience Financial Systems proficiency and sound knowledge of package of modules as stated would be an added advantage Microsoft Word and Excel intermediate level skills Financial qualification / equivalent background required Market Related (Junior Position)
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