Committee Officer: Institutional Governance - South Africa

CORE PURPOSE OF JOB

To provide a professional and effective administrative and secretariat service to relevant governance and management structures of the University. To ensure coherent and prompt communication for the implementation of decisions and to maintain a comprehensive electronic decision register.

KEYPERFORMANCEAREAS

• Planning and logistical arrangements for meetings.
• Call for items, compiling and distributing agendas.
• Procedural advice and communication prior to, during and after meeting.
• Minutes, report writing and action memorandums.
• Electronic storage and electronic decision register.

CORE COMPETENCIES

• Good knowledge of the rules and procedures pertaining to the governance structures for which secretariat functions are provided.
• Excellent communication skills - oral, writing and listening skills.
• Excellent organizing skills and the ability to prioritise multiple tasks, work efficiently within time constraints and deadlines, manage stressful situations and to work independently.
• Sound knowledge of MS Office, SharePoint and other software packages used in committee administration.
• Attentive and detail orientated.

REQUIREMENTS

In order to be considered for appointment to this post, candidates must possess a relevant M+3 qualification or equivalent, and three (3) years relevant administrative experience, which includes the provision of secretariat functions to committees.