Reference: 42636401 Logistics Administrator North West Reporting line : Manager Logistics Division : Finance Scale Code : 405 Position ID : 60020553 CLOSING DATE: 04 JULY 2024 To ensure effective and efficient day to day administration of the Internal Services Office in the Real Estate and Logistics Business Unit DUTIES AND RESPONSIBILITIES : BUSINESS OPERATIONAL EFFICIENCY Perform secretarial and administrative duties within the Department Assist with creating PR's /SES's Loading of Freelance/Independent Contractors' contracts Loading of Freelance/Independent Contractors' claims Taking minutes during Departmental meetings and distributing them Attend to and manage the Manager's diary Co-ordinate activities within the Business Unit or department Keep records of Internal Services contracts and Service Level Agreements Facilitate payments for service provider on SAP. Act as a link between Manager, Staff and Service Providers and ensure the flow of communication with in the department. Monitor on-going effectiveness of the contracts in line with Supply Chain Management Policy. Keep accurate and updated records (filing system) for the department. Facilitate Courier Service deliveries and/or collections. STAKEHOLDER MANAGEMENT Communicate with internal and external clients and Stakeholders and maintain an effective, professional interface with all. Deal with complaints or queries from clients, both internal and external Liaise with contractors working the Internal Services Department Liaise with Departmental Supervisor on operational activities, (cleaning & hygiene, gardening services, waste management, etc.). Communicating and executing management decisions in a positive and effective manner. GOVERNANCE, RISK AND COMPLIANCE Adhere to SABC policies and procedures. Comply with Standard Operating Procedures (SOP). Adherence to Television license Regulations. QUALIFICATIONS Grade 12 Matric. National Diploma in Business Administration or relevant qualification (NQF level 6). Certificate in Office Administration. EXPERIENCE 1-3 years' experience in administrative environment and customer service environment. KNOWLEDGE General knowledge of SABC rules and regulations, (SCMP essential). Excellent Knowledge of the OHS Act Essential Excellent Knowledge of the SAP System Good Computer Skills; (MS Package) Excellent Oral and Communication skills Customer/client Services skills Good Interpersonal skills Telephone etiquette Compiling monthly report Ability to promptly follow instructions DUTIES AND RESPONSIBILITIES : BUSINESS OPERATIONAL EFFICIENCY Perform secretarial and administrative duties within the Department Assist with creating PR's /SES's Loading of Freelance/Independent Contractors' contracts Loading of Freelance/Independent Contractors' claims Taking minutes during Departmental meetings and distributing them Attend to and manage the Manager's diary Co-ordinate activities within the Business Unit or department Keep records of Internal Services contracts and Service Level Agreements Facilitate payments for service provider on SAP. Act as a link between Manager, Staff and Service Providers and ensure the flow of communication with in the department. Monitor on-going effectiveness of the contracts in line with Supply Chain Management Policy. Keep accurate and updated records (filing system) for the department. Facilitate Courier Service deliveries and/or collections. STAKEHOLDER MANAGEMENT Communicate with internal and external clients and Stakeholders and maintain an effective, professional interface with all. Deal with complaints or queries from clients, both internal and external Liaise with contractors working the Internal Services Department Liaise with Departmental Supervisor on operational activities, (cleaning & hygiene, gardening services, waste management, etc.). Communicating and executing management decisions in a positive and effective manner. GOVERNANCE, RISK AND COMPLIANCE Adhere to SABC policies and procedures. Comply with Standard Operating Procedures (SOP). Adherence to Television license Regulations. QUALIFICATIONS Grade 12 Matric. National Diploma in Business Administration or relevant qualification (NQF level 6). Certificate in Office Administration. EXPERIENCE 1-3 years' experience in administrative environment and customer service environment. KNOWLEDGE General knowledge of SABC rules and regulations, (SCMP essential). Excellent Knowledge of the OHS Act Essential Excellent Knowledge of the SAP System Good Computer Skills; (MS Package) Excellent Oral and Communication skills Customer/client Services skills Good Interpersonal skills Telephone etiquette Compiling monthly report Ability to promptly follow instructions DUTIES AND RESPONSIBILITIES : BUSINESS OPERATIONAL EFFICIENCY Perform secretarial and administrative duties within the Department Assist with creating PR's /SES's Loading of Freelance/Independent Contractors' contracts Loading of Freelance/Independent Contractors' claims Taking minutes during Departmental meetings and distributing them Attend to and manage the Manager's diary Co-ordinate activities within the Business Unit or department Keep records of Internal Services contracts and Service Level Agreements Facilitate payments for service provider on SAP. Act as a link between Manager, Staff and Service Providers and ensure the flow of communication with in the department. Monitor on-going effectiveness of the contracts in line with Supply Chain Management Policy. Keep accurate and updated records (filing system) for the department. Facilitate Courier Service deliveries and/or collections. STAKEHOLDER MANAGEMENT Communicate with internal and external clients and Stakeholders and maintain an effective, professional interface with all. Deal with complaints or queries from clients, both internal and external Liaise with contractors working the Internal Services Department Liaise with Departmental Supervisor on operational activities, (cleaning & hygiene, gardening services, waste management, etc.). Communicating and executing management decisions in a positive and effective manner. GOVERNANCE, RISK AND COMPLIANCE Adhere to SABC policies and procedures. Comply with Standard Operating Procedures (SOP). Adherence to Television license Regulations. QUALIFICATIONS Grade 12 Matric. National Diploma in Business Administration or relevant qualification (NQF level 6). Certificate in Office Administration. EXPERIENCE 1-3 years' experience in administrative environment and customer service environment. KNOWLEDGE General knowledge of SABC rules and regulations, (SCMP essential). Excellent Knowledge of the OHS Act Essential Excellent Knowledge of the SAP System Good Computer Skills; (MS Package) Excellent Oral and Communication skills Customer/client Services skills Good Interpersonal skills Telephone etiquette Compiling monthly report Ability to promptly follow instructions Apply Now

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Logistics Administrator NW - Mmabatho - South Africa

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