NORTH-WEST UNIVERSITY (POTCHEFSTROOM CAMPUS) DIVISION: FINANCE AND FACILITIES DEPARTMENT: INFRASTRUCTURE DESIGN AND CONSTRUCTION POSITION NUMBER: N001031 VACANCY: PROJECT COST COORDINATOR PEROMNES: P9 EMPLOYMENT TYPE: PERMANENT APPOINTMENT PURPOSE OF THE POSITION To manage all facilities infrastructure design and construction project accounts through effective budget and cost control, monitoring and reporting. KEY RESPONSIBILITIES: Budget control management system Develop, implement, and maintain a budget control system through effective internal financial controls and procedures to ensure that infrastructure projects are completed within the approved and received project budget. Manage project accounts Initiate the process of opening new project accounts on NWU Financial System (KFS) and once opened, inform relevant role players (Accountant: Financial planning, Project Manager/coordinator, and Project Administrator). Prepare IWMS budget split template in line with requirements of the Capital Projects Module (CPM) and send the completed templates to Accountant: Financial planning to upload project budgets on IWMS. Generate Journals (Quarterly Capitalisation Journals), GL account balances and respond to payment queries such as General Error Corrections (GEC), Distribution of income and Expenses, and Transfer of Funds transactions for corrections as requested by Accountant (Financial planning) and/or Governance, Reporting and treasury – Capital Asset Management (GRT-CAM). Update project budgets on IWMS when additional funds are approved and received. Prepare detail order line reports on IWMS. Prepare project close out cost reports for approval by relevant approver and ensure accounts are closed upon project completion. Financial administration on approved infrastructure projects Develop and maintain a process for payment of invoices. Ensure project orders and payments of invoices (Disbursement Voucher (CD), Contract Disbursement Voucher (CDV) on KFS financial system and IWMS system are processed and respond to payment queries from Accountant: Financial planning. Ensure contract instructions or variation orders are recorded and duly authorized in line with NWU Financial policy and schedule of authorization levels. Cost analysis and reporting Prepare monthly, quarterly, annual expenditure reports (planned vs actual) against the approved and received project budget and highlight risks on variances for Management intervention and decision making. Prepare assets committee report in collaboration with Accountant (Financial planning) and any adhoc reports to various management structures or external stakeholders as and when required. In collaboration with Project Management team, prepare and monitor project cashflows and provide annual commitment schedules to GRT when requested. Supervision Perform supervisory role to officer within the Support Services office in terms of NWU Financial Policy, Financial system, guidelines, and procedures and other applicable NWU Policies as may be required from time to time. Records management Ensure all financial records are stored in line with the NWU Records Management Policy and readily accessible for audit purposes. A bachelor's degree in Finance or Accounting or Management Accounting (NQF level 7). A minimum of three (3) years' experience in financial accounting, payments, reporting and budgets. ADDED ADVANTAGE A professional qualification or certificate in project management. FUNCTIONAL / TECHNICAL COMPETENCIES (KNOWLEDGE AND SKILLS) Thorough understanding of construction-based project budgets from various funding sources, cost analysis and reporting. Experience in performing financial administration of infrastructure related contracts in a university environment and understanding of The Joint Building Contracts Committee (JBCC) form of construction contract. Ability to communicate (verbal and written) at all levels with internal and external (outside NWU) stakeholders. Skilled administrator with experience in compiling reports from various sources/systems and developing expenditure reporting templates and procedures. Proficient in the use of Microsoft Office suite (Outlook, Teams, Excel, Word, PowerPoint) and Financial System (KFS) experience is desirable. BEHAVIOURAL COMPETENCIES Excellent stakeholder coordination, communication, and reporting skills. Ability to plan, prioritize and understanding of the project management lifecycle processes. Must be detail oriented with critical thinking and analytical skills. Team player with leadership skills and can work under pressure without supervision to meet set deadlines. REMUNERATION The annual total remuneration package will be commensurate with the level of appointment as advertised and in line with the NWU policy guidelines. ENQUIRIES REGARDING JOB CONTENT MAY BE DIRECTED TO: Mr. Michael Liuma on 0182994412 ENQUIRIES REGARDING RECRUITMENT PROCESS MAY BE DIRECTED TO: Ms. Akhona Maqungo on 0182992624 CLOSING DATE: 3 July 2024 PLANNED COMMENCEMENT OF DUTIES: As soon as possible Kindly take note: applications must be submitted online through the official nwu vacancy website. Incomplete applications and those submitted through any other platform will not be considered. The University subscribes to and applies the principles of Employment Equity (EE) Act and is committed to transformation. Preference will be given to candidates from the designated groups, in accordance with the principles of the EE Act and NWU Employment Equity Plan. The University reserves the right not to make an appointment. Communication will be limited to shortlisted candidates only. If you are not contacted within two months from the closing date of this advertisement, please accept that your application was unsuccessful. Apply Now

Share this job with someone you think should apply!

Facebook

Project Cost Coordinator (N001031) - Potchefstroom

Related Jobs

Project Coordinator Potchefstroom - Potchefstroom

Project Administrator (N000144) - Potchefstroom

Project Administrator Potchefstroom - Potchefstroom

Programme Coordinator Potchefstroom - Potchefstroom

Research Programme and Administrative Coordinator (NF00213) - Potchefstroom

Want to do another search?